Welcome to the era of the open workspace, where people can work and collaborate anywhere in the office, wherever they need to be. What do these modern workspaces look like? This article outlines the five traits they have in common.
(BPT) - Step into the office of the future on the first day of work, and the things that you expect in a traditional workplace are not going to happen here.
There’s no landline, no file cabinet, no bulletin board. The employee is never taken to an assigned cubicle. In fact, it’s highly unlikely that employees will spend much of their day in the same chair.
The forward-looking workplace design discards all the usual trappings of the traditional office that lock employees into physical departments with seating arrangements, moving toward an open design. While perks such as catered lunches and ping pong tables are getting attention for changing workplace culture, it's actually the power of technology that is quietly transforming the way we work. Technology is a tool that gives us a fluid and flexible use of time and space, changing how people get the job done.
“Eventually, the open digital workspace design will not be simply nice to have, it’s becoming more and more expected. It’s going to become mandatory if you want to attract top talent,” says Donna Kimmel, the senior vice president and chief people officer of Citrix.
Welcome to the era of the open workspace, where people can work and collaborate anywhere in the office, wherever they need to be. What do these modern workspaces look like? These are the five traits they have in common:
They ditch the cubicle farm: It’s no longer necessary to spend the day alone in a cubicle rooted to one spot for access to a desktop computer or landline phone. Today, you can easily and securely access, store and share your information from anywhere whether you’re on your laptop, tablet or mobile phone. Without the need for space-wasting cubicles, your building space needs are reduced, in some cases up to 50 percent. And a collaborative environment is created when walls are torn down and open seating arrangements invite conversation and brainstorming.
They accommodate work needs: Because technology frees knowledge workers from being rooted to a single cubicle, the new way is to offer an entire floor of flexible workspaces that accommodate various needs and styles. For example, one day an engineer could be working at a long table with fellow engineers, vendors and a project manager. The following week, that engineer might duck into a small privacy room for a marathon session of focused work.
They invite collaboration: Unlike the traditional cubicle farm, a flexible workspace sends a different message to the team. It invites conversation and innovative ideas by actively engaging with colleagues throughout the day, rather than rushing through a meeting agenda and hustling out.
They increase employee engagement and productivity: Flexible workspaces send a message that employees are entrusted to do their jobs wherever they feel most productive. Great leaders know and understand that their actions speak louder than words. Things like corporate policies and company culture send powerful messages to employees about how they are seen in the organization. With feelings of increased autonomy and trust often come increased levels of employee engagement. Once they have autonomy, the magic starts happening.
“… The data tells us — greater autonomy leads to better engagement, better engagement leads to greater productivity, which leads to better bottom-line results,” says Amy Haworth, director, organizational readiness at Citrix.
They embrace BYOD: That is, bring your own device. Sure, many employers may still provide hardware, but as workspaces become more flexible with a burgeoning work-anywhere ethos, employees simply wish to access their work platforms using their own laptops, tablets and mobile devices.
Luckily, it is now much easier to give employees seamless access to documents and networks safely — without draconian security measures to slow connections and processing speed. And as information, applications and work resources move to the cloud, businesses can securely deliver them to any device that has a secure network connection.
For example, Citrix offers a suite of solutions, including Citrix Cloud, XenApp, XenDesktop and ShareFile that makes BYOD secure without sacrificing user experience. If you are interested in learning more, visit citrix.com/products/.
The benefits of the redesigned workspace are numerous, says Kimmel.
"They break down barriers between managers, employees and departments. The increased, casual encounters make it easy to approach others to ask questions, make suggestions and solve problems," says Kimmel. "As a result, work gets done more quickly, and employees and managers alike report higher productivity.
"In the end, employees report greater satisfaction, which leads them to stay with a company longer."
(BPT) - Being a small-business owner or home-based professional is hard work. Long hours may come with big rewards, but maintaining a clean and well-organized office might just be one of the many sacrifices. Do you think the mess doesn't matter when it comes to the bottom line? The reality might surprise you.
Productivity and workplace cleanliness are directly related, meaning dust and grime is more than just an eyesore. A clean office produced a 5 percent productivity gain, according to a study conducted by HLW International LLP. What's more, employee morale and engagement improve when an office is organized and clean, which in turn means higher productivity.
Piles of paper here, folders scattered there and lots of clutter everywhere - the effects of a messy workplace go even further. When office spaces are dirty, germs and viruses spread easily. In particular, touchpoints such as doors, handles, phones, etc. can be a transfer point. When you or one of your team members becomes sick, it can halt productivity for the entire business.
To keep your office clean and productivity pumping, consider these five smart tips and tricks:
1. Stock your cleaning arsenal.
When you have the right cleaning supplies and tools on hand, it's easier to adopt and stick with a cleaning routine. Some essentials include paper towels, all-purpose spray cleaners, dusters and air deodorizers. Fortunately, you can get everything you need to maintain a clean and tidy office at Staples. Visit www.staples.com to place an order - you can even pick up breakroom essentials like coffee, along with clever office organizational supplies.
2. Wipe once weekly.
Place a bottle of disinfectant wipes at each person's desk and encourage everyone to wipe weekly. Not only will this prevent dust and food grime from building up, it will also help eliminate germs to keep everyone healthy. Make sure to focus on the phone, keyboard, desk surface and door handle to your office. If your space has a breakroom, wiping it down regularly is equally important.
3. Plan a purge day.
Particularly appropriate during spring cleaning season, planning a purge day is a great way to eliminate clutter and inspire organization. Whether you're a one-man-shop or have a small team of dedicated employees, set aside a few hours on a particular day to recycle old paperwork, donate dated office supplies and toss broken desk gadgets.
4. Rearrange the workspace.
After the clutter is gone, it's time to organize. Rethink your file system and use color coding to your advantage. Use storage options to streamline desk space. Invest in ergonomic office supplies to help keep your workforce healthy. Digitize what you can to eliminate excess paperwork.
5. Organize the digital workspace.
Technology is another big consideration when it comes time to clean. Dated files, legacy software and hidden computer viruses can cause digital chaos that cuts productivity quickly. Clean up your technology systems by deleting unnecessary files and software. Buy a backup drive and cloud storage as necessary.
Want more tips for keeping a clean office from the experts at Staples? Visit www.staples.com and prepare for productivity progress.
Interested in Publishing on The Business IDEA?
Send your query to the Publisher today!
Interested in Publishing on The Business Idea?
Send your query to the Publisher today!
Get this business content for your website with our RSS Feed below!